Spend your hours on billable work, not admin.
Zero connects to the accounts you already run your practice from and does the unbillable half: the proposal, the client update, the prospect research, the invoice chase.
Works with 200 tools you already use
Gmail, Google Calendar, Notion, Slack, Stripe and more, so Zero can handle proposals, scheduling, status updates, follow-ups and billing admin.
Gmail
Google Calendar
Notion
Slack
Stripe
GitHub
Linear
Google Drive
Google Sheets
Figma
HubSpot
Salesforce
Jira
Asana
Zoom
Intercom
Zendesk
DropboxGmailGoogle CalendarNotionSlackStripeGitHubLinearGoogle DriveGoogle SheetsFigmaHubSpotSalesforceJiraAsanaZoomIntercomZendeskDropbox
Shopify
Airtable
Sentry
Vercel
Discord
Google Docs
Calendly
DocuSign
Mailchimp
Canva
ClickUp
Todoist
GitLab
Outlook Mail
YouTube
X
Reddit
InstagramShopifyAirtableSentryVercelDiscordGoogle DocsCalendlyDocuSignMailchimpCanvaClickUpTodoistGitLabOutlook MailYouTubeXRedditInstagramWhat an AI assistant actually does for a freelancer
Freelance income is billable hours, and most of a freelance week is not. Proposals, prospect research, status updates and invoice chasing sit between you and the work a client pays for.
GmailGoogle CalendarNotionSlackStripeZero is an AI assistant that works inside the accounts you already run your practice from. It drafts the proposal, writes the status update, researches the prospect and chases the invoice. You review and send.
It is not another place to keep your work. Nothing moves into a new tool, every action runs through accounts you connected yourself, and you can revoke any of them whenever you want.
How freelancers set it up
Fifteen minutes once, and the admin that repeats every week stops being yours.
- 01
Connect what you bill from
Gmail, Calendar, Notion, Slack, Stripe. Each connection is approved per permission and stays yours — Zero acts on your behalf rather than through a shared login.
- 02
Tell it about your clients
Who they are, how they like updates, where the project notes live. It carries that context into every later task instead of asking you again each time.
- 03
Hand over one job
Start with whichever one you resented most this week: the proposal, the Friday update, or the pre-call research brief.
- 04
Put the repeats on a schedule
Save the job as a workflow, attach a trigger, and Friday's status updates are drafted before you open your laptop.
Give it the job, not the prompt
The unbillable work that comes round every week. Briefed once, corrected once, then it runs on its own.
The proposal, priced the way you price.
Zero turns the call notes into scope, timeline and price using how you actually quote this kind of work, then drafts the mail to send it from your own mailbox.
You get back: The proposal at a link the client can open, plus the covering mail.
Turn these call notes into a proposal. Scope, timeline and price the way I quoted the last two projects like this, and draft the mail.
The proposal is written and the mail is waiting to send.
- 1.Wrote the scope and timeline from the notes
- 2.Priced it against how you quoted the last two like it
- 3.Laid it out as a page the client can open
Harbour rebuild — scope, timeline and priceTo: hannah@harbourstudio.coDraft
Harbour — proposalHosted site · opens at a linkThe status update, written from what you actually did.
The update that takes twenty minutes and always slips. Zero reads the week from your tracker and your commits, writes it in your voice, and sends it where each client already reads you.
You get back: One update per client, where that client reads it.
Write this week's update for each client from my tracker and what actually shipped. Post Harbour's in their Slack channel, draft the rest.
This week's updates are written for all four clients.
- 1.Read the week from the tracker and what shipped
- 2.Wrote one update per client in your usual format
- 3.Posted Harbour's, drafted the other three
Posted in Slack: This week on the rebuild
This week on the brand refreshTo: sam@fieldnotes.coDraftWalk into the call knowing who you are talking to.
Zero takes the next meeting off your calendar, reads the prospect's site and the thread so far, and leaves the background, the likely need and the questions worth asking on their Notion page.
You get back: A one-page brief in Notion, with sources.
Research whoever I'm meeting Thursday. Background, what they probably need, the questions I should ask, on their Notion page.
Here is the brief for Thursday's call with Fieldnotes.
- 1.Took Thursday's meeting off your calendar
- 2.Read their site, positioning and public footprint
- 3.Wrote the brief and the questions, with sources
Saved in Notion: Fieldnotes — pre-call brief
The invoices you have not chased.
Zero checks Stripe for what has been invoiced against what has landed, keeps the ageing in your sheet, and writes the chasing note at the right temperature.
You get back: The ageing list in your sheet, plus a draft chase.
Check Stripe for what's overdue and by how long, update my invoice sheet, then draft a polite chase — firmer over 60 days.
Four invoices are overdue, the oldest at 71 days.
- 1.Reconciled Stripe against what you invoiced
- 2.Logged four overdue, the oldest at 71 days
- 3.Drafted the chase, firmer past 60 days
Updated in Google Sheets: Invoices — overdue
Invoice 0104 — now 71 daysTo: accounts@harbourstudio.coDraftThe marketing that never gets done.
The case study, the newsletter, the post about the project you just shipped. Drafted from the work itself, so it is specific rather than generic.
You get back: The case study at a link the client can open.
Turn the project I just wrapped into a case study and a short post. Use the actual numbers from the final report.
The case study and the post are drafted from the final report.
- 1.Pulled the outcome and numbers from the final report
- 2.Wrote the case study against your existing ones
- 3.Drafted the short post, three angles to pick from
Harbour — case studyHosted site · opens at a linkWhy this works when you are the whole business
Nobody is going to take this over for you. So it has to be worth setting up once, and it has to stay out of the way after that.
Set it up once, not per job
The proposal you corrected in month one is the proposal it writes in month six. You are training how you work, not writing a prompt every time.
It runs while you are billing
Attach a schedule and the updates, the chases and the weekly write-up arrive as drafts. The admin stops competing with the work that pays.
Nothing goes to a client unread
Anything that sends or posts asks first, scoped to one permission and one period. What lands in front of a client is what you approved.
Your accounts stay yours
You connect what you choose, one permission at a time, and revoke it the same way. Every task runs in its own isolated environment.
What the alternatives still leave you doing
These are good tools. The question is how much of the job is still yours after you have used one.
HoneyBook
Contracts, invoices and the clientflow are organised. Writing the proposal, the update and the chase is still you.
The writing is the part that gets done. Zero drafts it from your notes and your history, and you approve it.
Bonsai
The business admin has a home — proposals, contracts, time, books. It holds the record; it does not produce the work.
Notes, docs, inboxes and calendars turn into the client-ready thing, in the tool you already send from.
Motion
Your day is planned and the tasks are scheduled. The tasks themselves still have to be done by you.
The scheduled thing produces output. The Friday update is drafted by Friday, not just on the calendar for Friday.
ClickUp AI
Strong inside the project board. A proposal touches the notes, the pricing history and the mailbox.
One brief across the accounts a job needs, with the draft left where you send from.
A general chat assistant
You paste the context in every time, and paste the answer back out. Nothing it learned survives the tab.
It reads the accounts itself and keeps what it learned, so the second proposal starts from the first.
AI for freelancers: common questions
How is this different from using a chat assistant?
Reach and repetition. A chat assistant answers inside its own window and forgets you tomorrow. Zero reads the actual thread, the actual calendar, and the actual project notes through accounts you have connected, and can run the same job every week without being asked.
Do I have to give it access to my client email?
Only for the jobs that need it. Access is approved one service and one permission at a time, can be granted for a limited period, and can be revoked whenever you want.
Will it send things to clients on my behalf?
No. Client-facing output is prepared as a draft. Sending stays your decision, every time.
I work alone. Is this priced for a team?
There is a free tier to try it and a single-seat paid plan; the team features only matter once you have people to share workflows with. Pricing has the current numbers.
What happens to my clients' data?
Every task runs in an isolated environment, credentials are held outside it, and each run keeps a log of what it read and what it did. The security page has the detail.
Keep reading: workflows and automation, what Zero generates, AI for agencies, and pricing.
You decide what matters. Zero handles the rest.
From $20/month. Cancel anytime.